Data privacy statement

We, the Science Services GmbH, take the confidential use and protection of your data very seriously. We work in accordance with current data protection legislation, including the provisions of the EU General Data Protection Regulation (GDPR). Below we inform you about the nature and extent of the processing of your personal data.

 

I. Name and address of the person responsible

The person responsible within the meaning of the basic data protection regulation and other national data protection laws of the member states as well as other data protection regulations is the:

Science Services GmbH

Unterhachinger Str. 75

81737 Munich

Germany

Tel.: +49 (0)89 18 93 668 0

E-mail: info@scienceservices.de

Website: www.scienceservices.de

 

II. Contact of the Data Protection Officer

The data protection officer of the person responsible can be reached at:

datenschutz@scienceservices.de

 

III. General information on data processing

1. Scope of the processing of personal information

We collect and use personal information of our users only to the extent necessary for the provision of a functional website and our content and services. The collection and use of personal information of our users takes place regularly only with the consent of the user. An exception applies to cases in which prior consent cannot be obtained for reasons of fact and the processing of the data is permitted by law.

2. Legal basis for the processing of personal information

Insofar as we obtain the consent of the data subject for processing of personal information, Art. 6 (1) lit. a EU General Data Protection Regulation (GDPR) is the legal basis for the processing of personal information.

In the processing of personal information necessary for the performance of a contract to which the data subject is a party, Art. 6 (1) lit. b GDPR serves as legal basis. This also applies to processing operations required to carry out pre-contractual actions. Insofar as processing of personal information is required to fulfil a legal obligation that is subject to our company, Art. 6 (1) lit. c GDPR serves as legal basis.

In the event that vital interests of the data subject or another natural person require the processing of personal information, Art. 6 (1) lit. d GDPR serves as legal basis.

If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interests, fundamental rights and freedoms of the data subject do not prevail over the first interest, Art. 6 (1) lit. f GDPR serves as legal basis for processing.

3. Data erasure and storage duration

Personal information of the data subject will be erased or blocked as soon as the purpose of the storage ceased. In addition, such storage may take place if provided for by the European or national legislator in EU regulations, laws or other regulations to which the person responsible is subject. Blocking or erasure of data also takes place when a storage period prescribed by the standards mentioned expires, unless there is a need for further storage of the data for conclusion of a contract or fulfilment of the contract.

 

IV. Provision of the website and creation of logfiles

1. Description and scope of data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the calling computer.

The following data is collected:

  1. Information about the browser type and version used
  2. The operating system of the user
  3. The Internet service provider of the user
  4. Date and time of access
  5. Websites from which the system of the user reaches our website
  6. Websites accessed by the user's system through our website

The data is also stored in the logfiles of our system. Not affected by this are the IP addresses of the user or other data that allow the assignment of the data to a user. A storage of this data together with other personal information of the user does not take place.

2.  Legal basis for data processing

The legal basis for the temporary storage of data is Art. 6 (1) lit. f GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. In this regard, the user's IP address must be kept for the duration of the session.

For these purposes, our legitimate interest is in the processing of data according to Art. 6 (1) lit. f GDPR.

4. Duration of storage

The data will be erased as soon as it is no longer necessary for the purpose of its collection. In the case of collecting the data for providing the website, this is the case when the respective session is completed.

5. Opposition and removal possibility

The collection of data for the provision of the website and the storage of the data in logfiles is essential for the operation of the website. Consequently, there is no possibility of opposition on the part of the user.

 

V. Use of cookies

1. Description and scope of data processing

Our website uses cookies. Cookies are text files that are stored in the Internet browser or the Internet browser on the user's computer system. When a user visits a website, a cookie may be stored on the operating system of the terminal. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is reopened.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser be identified even after a page break.

The following data is stored and transmitted in the cookies:

1. Language settings

2. Article in a shopping cart

3. Log-in information

In addition, we use cookies on our website that allow an analysis of users' browsing behaviour. In this way, the following data can be transmitted:

1. Entered search terms

2. Frequency of page views

3. Use of website functions

When accessing our website, the user is informed about the use of cookies for analysis purposes and his consent to the processing of the personal information used in this context is obtained. In this context, there is also a reference to this privacy policy.

2. Legal basis for data processing

The legal basis for the processing of personal information using technically necessary cookies is Article 6 (1) lit. f GDPR.

The legal basis for the processing of personal information using cookies for analysis purposes is the consent of the user Art. 6 (1) lit. a GDPR.

3. Purpose of data processing

The purpose of using technically necessary cookies is to facilitate the use of websites for the user. Some features of our website cannot be offered without the use of cookies. For these, it is necessary that the browser is recognized even after a page break.

We require cookies for the following applications:

1. Shopping cart

2. Acceptance of language settings

3. Remember keywords

The user data collected through technically necessary cookies will not be used to create user profiles.

The use of the analysis cookies is for the purpose of improving the quality of our website and its contents. The analysis cookies tell us how and where the website is being used, which offers are particularly relevant for users, and thus we can constantly optimize our offerings.

For these purposes, our legitimate interest in the processing of personal information pursuant to Art. 6 (1) lit. f GDPR.

4. Duration of storage, opposition and removal possibility

Cookies are stored on the computer of the user and thereby transmitted to our side. Therefore, as a user, you have full control over the use of cookies. By changing the settings in your internet browser, you can disable or restrict the transmission of cookies. Already saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to use all the functions of the website to the full.

 

VI. Newsletter

1. Description and scope of data processing

On our website you can subscribe to a free newsletter. When registering for the newsletter, the following data from the input mask are sent to us:

1. E-mail address

2. Name (optional)

3. Last name (optional)

4. Salutation (optional)

In addition, the following data is collected upon registration:

1. Type and operating system of the terminal

2. Country

3. Date and time of registration and last change

For the processing of the data, your consent is obtained during the registration process and reference is made to this privacy policy.

In connection with the processing of data for the sending of newsletters, there is no disclosure of the data to third parties. The data will be used exclusively for sending the newsletter.

2. Legal basis for data processing

The legal basis for the processing of the data after the user has registered for the newsletter is in the presence of the user's consent in accordance with Art. 6 (1) lit. a GDPR.

3. Purpose of data processing

The collection of the e-mail address of the user serves to deliver the newsletter

4. Duration of storage

The data will be erased as soon as it is no longer necessary for the purpose of its collection. The user's e-mail address will be saved as long as the subscription to the newsletter is active.

5. Opposition and removal possibility

Subscription to the newsletter may be terminated at any time by the user concerned. For this purpose, there is a corresponding link in each newsletter.

 

VII. Registration

1. Description and scope of data processing

On our website, we offer users the opportunity to register by providing personal information. The data is entered into an input mask and transmitted to us and stored. A transfer of data to third parties does not take place. The following data is collected during the registration process:

  1. Salutation / Gender (optional)
  2. Title (optional)
  3. First, middle and last name
  4. Delivery address(es) (optional)
  5. Billing address(es) (optional)
  6. E-mail address

At the time of registration, the following data is also stored:

  1. Date and time of registration

As part of the registration process, the consent of the user to process this data is obtained.

2. Legal basis for data processing

Legal basis for the processing of the data is in the presence of the consent of the user Art. 6 (1) lit. a GDPR.

If the registration serves the fulfilment of a contract of which the user is a party or the implementation of pre-contractual measures, an additional legal basis for the processing of the data is Art. 6 (1) lit. b GDPR.

3. Purpose of data processing

A registration of the user is necessary to fulfil a contract with the user or to carry out pre-contractual measures.

We require contact data of the user to create personal offers or to execute orders in accordance with our General Terms and Conditions (GTC).

4. Duration of storage

The data will be erased as soon as it is no longer necessary for the purpose of its collection.

Even after the conclusion of the contract, there may be a need to store personal information of the contracting party in order to comply with contractual or legal obligations or to facilitate the user's future use.

5. Opposition and removal possibility

As a user, you have the option of cancelling the registration at any time. You can change or modify the data stored about you at any time.

If the data is required to fulfil a contract or to carry out pre-contractual measures, premature erasure of the data is only possible, unless contractual or legal obligations preclude erasure.

 

VIII. Contact form, catalogue order and e-mail contact

1. Description and scope of data processing

Several contact forms are available on our website, which can be used for electronic contact. If a user accepted this option, the data entered in the input mask will be transmitted to us and saved. These data are:

1. E-mail address

2. Name

3. Phone number (optional)

4. Address data (as far as necessary for the delivery of catalogue material)

At the time of sending the message, the form data will be saved, transferred to an e-mail and sent with the date and time to the e-mail address of the order processing.

For the processing of the data in the context of the sending process your consent is obtained and referred to this privacy statement.

Alternatively, contact via the provided e-mail address is possible. In this case, the user's personal information transmitted by e-mail will be stored.

In this context, there is no disclosure of the data to third parties. The data is used exclusively for processing the conversation.

2. Legal basis for data processing

The legal basis for the processing of the data is in the presence of the consent of the user in accordance with Art. 6 (1) lit. a GDPR.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 (1) lit. f GDPR. If the e-mail contact aims to conclude a contract, additional legal basis for the processing is Art. 6 (1) lit. b GDPR.

3. Purpose of data processing

The processing of the personal information from the input mask serves us only to process the contact. In the case of contact via e-mail, this also includes the required legitimate interest in the processing of the data.

Other personal information processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be erased as soon as it is no longer necessary for the purpose of its collection. For the personal information from the input mask of the contact form and those sent by e-mail, this is the case when the respective conversation with the user has ended. The conversation is ended when it can be inferred from the circumstances that the relevant facts have been finally clarified.

5. Opposition and removal possibility

The user has the possibility at any time to revoke his consent to the processing of the personal information. If the user contacts us by email, he may object to the storage of his personal information at any time. In such a case, the conversation cannot continue.

All personal information stored in the course of contacting will be deleted in this case.

 

IX. Rights of the data subject

If personal information is processed by you, you are a person concerned within the meaning of the GDPR and you have the following rights to the person responsible:

1. Right of access

You may ask the person responsible to confirm if personal information concerning you is processed by us.

If such processing is available, you can request information from the person responsible about the following information:

(1) the purposes for which the personal information are processed;

(2) the categories of personal information being processed;

(3) the recipients or categories of recipients to whom the personal information relating to you     have been disclosed or are still being disclosed;

(4) the planned duration of the storage of your personal information or, if specific             information is not available, criteria for determining the duration of storage;

(5) the existence of a right to rectification or erasure of personal information concerning you, a right to restriction of processing by the person responsible or a right to object    to such processing;

(6) the existence of a right of appeal to a supervisory authority;

(7) all available information on the source of the data if the personal information is not     collected from the data subject;

(8) the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and, at least in these cases, meaningful information about the logic involved, and the scope and intended impact of such processing on the data subject.

You have the right to request information about whether your personal information relates to a third country or an international organization. In this connection, you can request the appropriate guarantees in accordance with Art. 46 GDPR in connection with the transfer.

2. Right to rectification

You have a right to rectification and/or completion to the person responsible, if the personal information you process is incorrect or incomplete. The person responsible must make the correction without delay.

3. Right to limit processing

You may request the restriction of the processing of your personal information under the following conditions:

(1) if you contest the accuracy of your personal information for a period of time that enables the person responsible to verify the accuracy of your personal information;

(2) if the processing is unlawful and you refuse the deletion of the personal information and instead demand the restriction of the use of the personal information;

(3) if the person responsible no longer needs the personal information for the purposes of processing, but you need it to assert, exercise or defend legal claims; or

(4) if you have objected to the processing pursuant to Art. 21 (1) GDPR and it is not yet certain whether the legitimate reasons of the person responsible outweigh your reasons.

If the processing of personal information concerning you has been restricted, this data may only be used with your consent or for the purpose of asserting, exercising or defending legal claims or protecting the rights of another natural or legal person or for reasons of important public

If the limitation on processing has been restricted in accordance with the above conditions, you will be notified by the person responsible before the restriction is lifted.

4. Right to erasure

a) Deletion obligations

You may require the person responsible to delete your personal information without delay, and the person responsible is required to delete that information immediately if one of the following is true:

(1) Personal information concerning you are no longer necessary for the purposes for which they were collected or otherwise processed.

(2) You revoke your consent, to which the processing acc. Art. 6 (1) lit. a or Art. 9 (2) lit. GDPR and there is no other legal basis for processing.

(3) You object to the processing according to Art. 21 (1) GDPR and there are no legitimate reasons for the processing, or you object to the processing according to Art. 21 (2) GDPR.

(4) Your personal information have been processed unlawfully.

(5) The deletion of personal information concerning you shall be required to fulfil a legal obligation under European Union law or the law of the Member States to which the person responsible is subject.

(6) The personal information concerning you were collected in relation to information society services offered pursuant to Art. 8 (1) GDPR.

b) Information to third parties

If the person responsible has made the personal information concerning you public and is acc. Art. 17 (1) GDPR obliged to erase them, it shall take appropriate measures, taking into account available technology and implementation costs including technical means, to inform data controllers who process the personal information that you have been identified as being affected, requesting erasure of all links to such personal information or of copies or replications of such personal information.

c) Exceptions

The right to erasure does not exist if the processing is necessary

(1) to exercise the right to freedom of expression and information;

(2)  to fulfil a legal obligation that requires processing under Union or Member State law   to which the controller is subject or for the performance of a task of public interest or           in the exercise of official authority conferring on the controller has been;

(3)  for reasons of public interest in the field of public health pursuant to Art. 9 (2) lit. h and i and Art. 9 (3) GDPR;

(4) for archival purposes of public interest, scientific or historical research purposes or for statistical purposes acc. Article 89 (1) GDPR, to the extent that the law referred to in    subparagraph (a) is likely to render impossible or seriously affect the achievement of   the objectives of that processing, or

(5)  to assert, exercise or defend legal claims.

5. Right to information

If you have the right of rectification, erasure or restriction of processing to the person responsible, he is obliged to notify all recipients to whom your personal information have been disclosed of this correction or deletion of the data or restriction of processing, unless this proves to be impossible or involves a disproportionate effort.

You have a right to the person responsible to be informed about these recipients.

6. Right to data portability

You have the right to receive personally identifiable information you provide to the person responsible in a structured, common and machine-readable format. You also have the right to transfer this information to another person without hindrance by the person responsible to whom the personal information has been provided, given that

(1)       the processing is based on a consent acc. Art. 6 (1) lit. a GDPR or Art. 9 (2) lit. a GDPR or on a contract acc. Art. 6 (1) lit. b GDPR and

(2)       the processing is done by automated means.

In exercising this right, you also have the right to obtain that the personal information relating to you are transmitted directly from one person responsible to another, insofar as this is technically feasible. Freedoms and rights of other persons may not be affected.

The right to data portability does not apply to the processing of personal information necessary for the performance of a task in the public interest or in the exercise of official authority delegated to the person responsible.

7. Right of objection

You have the right at any time, for reasons that arise from your particular situation, to object to the processing of your personal information, which pursuant to Art. 6 (1) lit. e or f GDPR; this also applies to profiling based on these provisions.

The person responsible will no longer process the personal information concerning you unless he can demonstrate compelling legitimate reasons for processing that outweigh your interests, rights and freedoms, or the processing is for the purpose of enforcing, exercising or defending legal claims.

If the personal information relating to you are processed for direct marketing purposes, you have the right to object at any time to the processing of your personal information for the purpose of such advertising; this also applies to profiling insofar as it is associated with such direct mail.

If you object to processing for direct mail purposes, your personal information will no longer be processed for these purposes.

Regardless of Directive 2002/58/EC, you have the option, in the context of the use of information society services, of exercising your right to object through automated procedures that use technical specifications.

8. Right to revoke the data protection consent declaration

You have the right to revoke your data protection declaration at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.

9. Automated decision on a case-by-case basis including profiling

You have the right not to be subjected to a decision based solely on automated processing - including profiling - that will have legal effect or significantly affect you in a similar manner. This does not apply if the decision

(1) is required for the conclusion or performance of a contract between you and the person responsible,

(2) is permitted by European Union or Member State legislation to which the person responsible is subject, and where such legislation contains appropriate measures to safeguard your rights and freedoms and legitimate interests, or

(3) with your express consent.

However, these decisions must not be based on special categories of personal information acc. Art. 9 (1) GDPR, unless Art. 9 (2) lit. a or g applies and reasonable measures have been taken to protect the rights and freedoms and your legitimate interests.

With regard to the cases referred to in (1) and (3), the person responsible shall take appropriate measures to uphold the rights and freedoms and their legitimate interests, including at least the right to obtain the intervention of a person by the person responsible, to express his own position and on challenge of the decision.

10. Right to complain to a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to complain to a supervisory authority, in particular in the Member State of its residence, the place of work or the place of alleged infringement, if you believe that the processing of the personal information concerning you violates against the GDPR.

The supervisory authority to which the complaint has been submitted shall inform the complainant of the status and results of the complaint, including the possibility of a judicial remedy pursuant to Art. 78 of the GDPR.